Office & Operations Coordinator

About Us

Ahadi Wireless is one of Kenya’s fastest-growing internet service providers, committed to connecting communities through innovation, service, and technology. As we scale, we believe the work environment should match the energy and purpose of our mission. That’s why we’re looking for an Office & Operations Coordinator who doesn’t just “keep the office running,” but makes it work beautifully. If you are passionate about creating a seamless and positive environment that empowers a fast-growing team, this is the role for you.

 

Your Role

You’ll lead the day-to-day coordination of office operations and employee and customer experience at our office, ensuring everything from supplies to team energy flows smoothly. You’ll be the go-to person for making our workplace organized, efficient, and enjoyable.

Workplace Environment & Employee Experience

• Front Desk & Guest Management: Manage front desk operations, attend to walk-in clients and visitors with professionalism, and ensure a welcoming reception area. Direct guests and escalate client needs to the appropriate departments for prompt assistance.

• Workplace Cleanliness and Functionality: Take lead on daily cleaning of office workspaces, restrooms, and common areas to maintain a clean, hygienic, and welcoming environment. Coordinate with other staff assisting with cleaning duties to ensure full coverage during the week. Routinely inspect office conditions, report or address minor repairs and upkeep as needed.

• Employee Engagement & Feedback: Collaborate with the event planning team to coordinate inclusive team-building events, birthday celebrations, and staff retreats that align with our company culture. Conduct regular check-ins and gather digital feedback through Lark surveys to assess morale and identify operational gaps.

• Staff Meal Coordination: Organize daily staff meals and special catering for events, considering dietary needs to ensure satisfaction.

Administrative & Operational Support

• Office Administration: Coordinate daily administrative tasks, including scheduling meetings, booking rooms, and organizing calendars. Ensure proper recordkeeping and smooth communication flows between teams.

• Supply & Inventory Management: Track and manage inventory for office supplies, equipment, and stationery across all departments and hubs. Coordinate the receiving and distribution of orders and monitor the use of office equipment, arranging for servicing or repairs as needed.

• Budget & Vendor Management: Manage budgets for office supplies, events, meals, and minor repairs, maintaining accurate expense records to ensure cost-efficiency. Build and maintain strong relationships with suppliers, regularly assessing service quality and negotiating competitive pricing.

• Other Duties: Support with any other responsibilities related to office operations as delegated by management.

 

What We’re Looking For

• You’re highly organized and calm under pressure.

• You think ahead and love solving problems early.

• You enjoy being the behind-the-scenes force that keeps everything moving.

• You’re approachable, professional, and love working with people.

 

How to Apply If you are a detail-oriented and people-focused professional looking to join a vibrant team, we would love to hear from you! Please send your resume and a cover letter to career@ahadicorp.com. In your cover letter, please highlight a specific example of how you have improved office operations or employee experience in a previous role.

Applications will be reviewed on a rolling basis until the deadline. Only shortlisted candidates will be contacted.

Required:

• A Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.

• Proven experience in an administrative or office management role.

• Excellent organizational, multitasking, and communication skills.

• Proficiency in Microsoft Office Suite.

• Ability to work independently and handle confidential information with discretion.

Preferred:

• Experience managing budgets and vendor relationships effectively.

• Familiarity with office management software, such as Lark.

• Experience in a fast-paced, high-growth environment.

What You’ll Gain

• Be part of a mission-driven company changing how Kenya connects.

• Work closely with leadership and cross-functional teams.

• A clear pathway for growth into operations, HR, or internal experience leadership roles, supported by professional development opportunities.

• Thrive in a collaborative and energetic environment that values innovation and community connection.

Our Commitment to Diversity We value diversity and encourage applicants from all backgrounds to apply.